Author: Yahya Jan
Last saved by: Yahya
Company: Sessions Court

Annexure-II

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda

S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Extended time | Status

1.

Judicial Complex Supervisory Committee

1. Mrs. Rashida Bano, (ASJ-I)
2. Mr. Arbab Sohail Hamid (ASJ-II)
2. Ms. Hina Mehwish (SCJ)
3. Ms. Faiza Gul (CJ-III)
4. Mr. Gohar Muhammad Sajjad (Supdt)
5. President District BAR
6. Shah Faisal (KPO)-I

Supervision of the Construction of work of Judicial Complex, evaluate and analyse pace of work, analyse weekly and monthly reports submitted by relevant C&W Department, shall keep coordination/liaison with all stake holders to submit reports on weekly basis, to conduct inspections, to check physical progress and to ensure timely completion of the project by continuous inspection on daily basis. To arrange internal meetings. Set agenda of meetings. To ensure timely release and utilization of budget, point out deficiencies etc if any. Recommendation.

•	Assess progress of construction since Jan 2015 to Jan 2016 submit report containing causes of delay;
•	Liaison with stake holders, conduct daily meetings;
•	Check and ensure quality of work;
•	Check physically pace of work daily;
•	Obtain weekly report;
•	Make a documentary by filming all proceedings and construction work;
•	Devise a proforma for setting out targets for consultant/contractor and all concerned departments including C&W, PESCO, WAPDA, GAS, Telephone, Water;
•	Check budgets;

07 days

2.

Courts Security Committee

1.	Mr. Naeem Iqbal (ASJ-V)
2.	Mr. Arbab Sohail Hamid (ASJ-II)
3.	Hamid Kamal (CJ-IV)
4.	Mr. Muhammad Hanif (CJ)
5.	Mr. Javid Khan, (S.I Security Incharge)

The committee shall lead reviewing, reassessing security measures and evaluate and monitor the performance of Security units/Incharge, identify problems and make recommendations.

•	Issue guidelines/minimum standards for security inchage;
•	Assess the requirements of devices/equipments/tools;
•	Prepare a list of all security personnels deputed in Court premises/ residences containing names, address, contact numbers, photos;
•	Assign duty schedule to guards/ watchman;
•	Ensure observance of uniforms, trainings; 
•	Submit proposals/suggestions
•	Prepare budget;

`07 days

3.

Judicial Complex Management Committee

1. Ms. Rashida Bano (ASJ-I)
2. Mr. Arbab Sohail Hamid (ASJ-II)
3. Ms. Hina Mehwish (SCJ)
4. Ms. Faiza Gul, (CJ)

•

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda
S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Extended time | Status

4.

Civil Judges Inspection,
Monitoring and evaluation 
(M&E)
Committee

1. Rashida Bano (ASJ-I)
2. Wali Muhammad  (ASJ)
3. Naeem Iqbal (ASJ-V)
4. Ajmal Khan Wazir (ASJ)
5. Shah Faisal (KPO)-II

Detail inspections of the Courts of SCJ/Civil Judges/ Judicial Magistrates as regards their qualitative and quantitative work, disposal, aptitude, acumen, understanding, to ensure verification and reconciliation  of all relevant statements, shall observe and monitor Judicial Officer, their conduct and performance and submit reports on weekly basis.

•	Inspect court of CJ-I, CJ-IV by  ASJ-I
•	Inspect court of CJ-III by ASJ-V, and report
•	Inspection of Court of SCJ by   ASJ-V
•	Inspect court of CJ-V by ASJ-I
•	Ensure progress/decisions in all old cases
•	Ensure clearance of backlog
•	Ensure quality of judgments
•	Collect and assess data
•	Submit policy, guidelines on study of data collected.

07 days

5.

Financial Management Committee

1. Ms. Rashida Bano (ASJ-I)
2. Faiza Gul (CJ-III)
3. Mr. Muhammad Hanif (CJ)
4. Superintendent Sessions
5. Shah Faisal (KPO)-I

Shall ensure systemic and proper arrangements of Account Books and ancillary record, internal checks to prevent errors and irregularities in financial matters of Accountant/ Nazir, shall guard against waste and loss of money, shall ensure observance of regularity and propriety in various transaction including receipt and issue of stores to ensure financial transparency.
To check all accounts and record and carryout the inspections.
To check all relevant registers and stores on weekly basis.
Find out irregularities and errors if any.
To check accuracy and completeness of accounts, report on weekly basis.

•	Check all the Accounts
•	Check Registers of Stock, Stores, Assets
•	Prepare inventories of all assets
•	Check irregularities and errors
•	Ensure transparency and accountability
•	Check cash books
•	Check treasury pass books
•	Ensure the reconciliation/fine statements (daily)
•	Submit reports
•	Recommendations and assist in devising policy guidelines.

07 day

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda
S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Extended time | Status

6.

Procurement/ Purchase  Committee-I (For Judicial Complex, Charsadda specific and normal budget relates issues)

1. Ms. Muneera Abbasi (DSJ)
2. Ms. Hina Mehwish (SCJ)
3. Mr. Atta Ullah Jan (CJ)
4. Hafiz Akbar Ali (CJ)
5. Mr. Gohar. M. Sajjad (Supdt)
6. Mr. Fayaz Ali (B&A Asstt)
7. Mr. M. Yahya Jan (Computer Operator)

To make purchase/procurements as per KEPRA rules shall regularly submit report on weekly basis, to work out on advertisements/ quotations etc tendering.

•	Prepare annual plan of procurements within budgetary allocations;
•	Follow Khyber Pakhtunkhwa Procurement Rules;
•	Publications for inviting bids/ tendering where necessary;
•	Seeks quotations and compare and submit report/ plan on a proforma headwise/ itemwise;

07 days

7.

Procurement/ Purchase  Committee-II(For Tehsil Complex, Tangi Model)

1. Mr. Ajmal Khan Wazir (ASJ)
2. Mr, Arbab Sohail Hamid (ASJ-II)
3. Mr. Hafiz Akbar Ali (CJ-I)
4. Mr. Qaiser Shahzad  (CJ-II)
5. Mr. Fazal Raziq (SDO, C&W)
6. Mr. Fayaz Ali (B&A Asstt)
7. Mr. M. Yahya Jan (Computer Operator)
8. Mr. Shah Faisal (Computer Operator)

To make purchase/procurements as per KEPRA rules shall regularly submit report on weekly basis, to work out on advertisements/ quotations etc tendering.

•	Prepare annual plan of procurements within budgetary allocations;
•	Follow Khyber Pakhtunkhwa Procurement Rules;
•	Publications for inviting bids/ tendering where necessary;
•	Seeks quotations and compare and submit report/ plan on a proforma headwise/ itemwise;

8.

Judicial Officers Accommodations and Courts Building Maintenance and Repair Committee

1. Mr. Arbab Sohail Hamid (ASJ-II)
2. Ms. Hina Mehwish (SCJ)
2. Hafiz Akbar Ali, (CJ)
3. Mr. Muhammad Hanif (CJ)
4. Fayaz (B& Account Assistant)
5. Abid Jan (J/C)

To identify all issues/problems relating to the Residential Accommodation of Judicial Officers in District Charsadda. To prepare inventories of all stocks. Regularly report on monthly basis. 
To inspect all Court rooms and assess the repair and maintenance needs.

•	Identify problems, allotment, deduction of rent and allied charges. Payable under the rules/ regulations, outstanding utilities bills, stock registers/inventory of the assets/ property provided in the residential units. 
•	Submit PC-1 after consultation with C&W after assessing requirements of each Court.

07 days

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda
S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Extended time | Status

9.

Deed Writers,  petition writer, oath commissioner, Stamp Vendors Surveillance Committee

1. Mr. Arbab Sohail Hamid (ASJ-II)
2. Mr. Tariq Abbas (CJ)
3. Miss Faiza Gul (CJ)
4. Mr. Muhammad Hanif (CJ)
5. President BAR
6. General Secretary BAR

To lead on inspection and check the regulatory frame works of these PW/stamp vendor, evaluate service delivery, check errors of fraud, forgeries, diagnose problems, conduct surveys, observance of regulations. Resole issues relating to petitioner writer/ stamp vendors working in the District Courts. Suggestions for measures for smooth and efficient working of deed/petition writers/stamp vendors, to inspect licenses. Submit reports.

•	Check the number of deed writers/petition writers and stamp vendors as per prescribed scale in District Charsadda;
•	Prepare a list of deed writers/ stamp vendors;
•	Get the rules of petition writer translated in Urdu and paste and publicise them at conspicuous places in Court premises/BAR rooms/DC Office;
•	Check whether petition writers/ stamp vendors Rules are being observed;
•	Check licenses of petition/deed writers/stamp vendors;
•	Scan the applications, if any;
•	Dig out any breach of rules by constant checking of licenses and registers of petition/deed writers/ stamp vendors;

07 days

10.

Training and Capacity Building Committee

1. Mr. Naeem Iqbal (ASJ-I)
2. Ms. Hina Mehwish (SCJ)
2. Qaiser Shahzad (CJ)
3. Hafiz Akbar Ali, (CJ)
4. Shah Faisal (KPO)
5. Yahya Jan (KPO)

To lead on assessment and evaluation of existing intellectual capacity of Judicial Officers and staff, prepare training needs assessments, map and scope , problems, devise strategies and plans to conduct training programmes/ courses/ workshops, lectures, to enhance skills and assessments necessary to capture performance, to diagnose issues and challenges. To enhance the professional competence of Judges and staff that will improve the quality of justice administered and productivity of work.

•	Map and scope scale of problems;
•	Prepare training needs assessments of JOs and staff;
•	Submit a plan/programe to enhance the skills;
•	Identify problems/issues;
•	Submit recommendations;
•	Budget;

07 days

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda
S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Extended time | Status

11.

Plantation and Green Area, Cleanliness Committee

1. Ms. Muneera Abbasi (D&SJ)
2.Mr.  Hamid Kamal (CJ)
3. Nazir
4. Mr. Fayyaz (Accountant)

Greenery of District Courts premises and Judicial Complex Charsadda. To protect and preserver the environment. Therefore, ensuring sufficient  plantation of environmental friendly and ornamental plants at the District Courts, residences and Judicial Complex, Charsadda.

•	Identify points and place for green areas, plantation rockeries and scaping in new Judicial Complex;
•	Keep liaison with SDFO and TMA;.
•	Prepare list of plants/flowers to be grown in February; 
•	Ensure leveling and filling of green areas in the newly constructed Judicial Complex;
•	Budget;

07 days

12.

Copying Branch/ Record Room/ Data Entry Affairs Committee

1. Muhammad Hanif (CJ)
2. Mr. Shaukat Ali (CJ)
3. Yahya Jan (KPO)
4. Wajid Ali (Asstt/E.B)
5. Sufaid Gul (J/C)

Putting forward suggestions regarding measures for smooth and efficient working of the branches in the District in accordance with relevant rules and regulations.
To check and see as to whether High Court Rules and Orders are strictly followed and whether guidelines are observed.

•	Ensure checking of registers and records, receipt and transmission of record;
•	Chalk out a plan for Automation of entire record;
•	Inspect record keeper and copying agency clerks/supervisors
•	Issue directions and get the instructions and translate in urdu language for better understanding of staff and paste them on conspicuous places;

07 days

13.

Establishment of E-Court’s –Automation
Committee

1. Hafiz Akbar Ali (CJ)
2. Qaiser Shahzad (CJ)
3. Faiza Gul (CJ)
4. Shah Faisal (KPO)
5. Haseeb Jan (KPO)
6. Shah Faisal (KPO)-II

To devise programes for automation, interlinking, networking
To manage requisite funds for launching of websites Video conferencing system between justice sector organizations.

•	Contact/consult with data processing Manager
•	Prepare project and submit PC-1.

07 days

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda
S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Extended time | Status

14.

Legal Empowerment Committee

1. Ajmal Khan Wazir (ASJ)
2. Mr. Arbab Sohail Hamid (ASJ-II)
3. President BAR
4. President Tangi BAR
5. President Shabqadar BAR

For free legal aid to clients/ litigants/victims affected by violation of fundamental rights by authorities on matters of criminal justice to ensure representation in public interest litigation, public awareness and legal literacy. To create awareness on Environment laws.

•	Scrutinize the list of lawyers for free legal aid;
•	Get details of UTPs who can not afford lawyers from jail Superintendent;
•	Ensure internal meetings for deliberations and identify issues;

07 days

15.

Cabin’s Committee

1. Faiza Gul (CJ)
2. Hafiaz Akbar Ali, (CJ)
3. Shaukat Ali (CJ)
4. Mohtaram Khan (Reader DSJ)
5. Gohar M. Sajjad (Superintendent)

Ensure maintenance of cabins, check, monitor and collection receipts of monthly rents, its utility in accordance with High Court instruction and maintenance of related record/check accounts thereof and bank statements.
Assess requirements of Courts.
Identify issues.
Ensure transparency

•	Check the cabins, prepare a list of tenants with their addresses and contact numbers
•	Check the agreements of rents with the occupants
•	Check the details of deposits in miscellaneous head
•	Check receipt and expenditure done so far
•	Prepare miscellaneous needs of each Court and submit

07 days

DISTRICT JUDICIARY CHARSADDA
Committees Constituted in District Headquarter Charsadda
S.No | Title | Members | Mandate | Task/Assignments | Dead Line | Status

16.

Eradication of Corruption Committee

1. Sessions Judge
2. Rashida Bano, ASJ-I

To observe, scrutinize and analyse the complaints, if any, against corruption/misconduct of JOs/ DPPs/Jail Superintendent, subordinate staff, munshis/clerks/ Stenos/KPOs/ N.Court/P.Servers/ Bailiffs.
Registration of criminal cases against corrupt elements,
Hold a conference of all justice sector organizations, ensure complete accountability, integrity and transparency in all branches/Courts/allied institutions of District Judiciary Charsadda.

07 days